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b.) Grant in Aid for 2017-18
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A Non – Profit Charitable Organisation working to promote health, education, women empowerment and drug de-addiction.



Projects for empowerment of poor women through skill development, Reproductive and Child Health (RCH) and awareness against Drug De-addiction are being implemented through field NGOs. Besides, two projects relating to prevention/ treatment of HIV/ AIDS and two for coaching of weaker students are being implemented directly by SOSVA as an NGO.

Empowerment of Women

These projects aim at skill development of women from the poorer sections in computer application, skin and hair care, and cutting and tailoring for a batch of 25 trainees. The training is imparted by trained staff for a period of six to twelve months. The objective is to enable them to get gainful employment or to be self employed. Follow up with the trainees has revealed that on average more than 50 percent get employed while others work on their own to supplement family income. The number of trainees undergoing training at present is -

Reproductive and Child Health (RCH)

These projects are implemented in underserved rural or urban slums where awareness about health services or their availability is poor and health indicators such as institutional deliveries, sex ratio etc. are lower than the state average. Pregnant women, adolescents and children are the primary target groups under these projects. The objective is to:

a.    Create awareness among pregnant women about antenatal and postnatal care, and promote institutional deliveries to reduce maternal and infant mortality.

b.    Safeguard the health of children below 6 years of age primarily by promoting vaccination against various diseases and breast feeding.

c.    Create awareness among adolescent girls about personal hygiene and promote the use of sanitary napkins.

NGOs provide hand holding services to enable access to facilities in Government or private institutions for deliveries and to avail of benefits admissible under various schemes. There has been significant Improvement in the key RCH indicators in the areas where these projects have been implemented. .... NGOs, covering a population of  10,000 to 15,000 each, are currently executing this programme.

Drug De-addiction Programme

The focus of this programme has been on creating awareness through campaigns, camps and lectures to vulnerable groups. SOSVA also supports some institutions engaged in drug-de-addiction.


The programme for prevention of HIV/AIDS among commercial sex workers (CSW), homosexuals (MSM) and intravenous drug users (IDU) is being implemented directly by SOSVA as an NGO in Phagwara. They are also motivated to undergo tests and receive treatment.

Remedial Education Programme

Under this programme weak students of 3rd standard are being imparted special coaching after school hours at 50 centres (with 10-15 students each) to bring them at par with regular students. Earlier, as a field NGO, SOSVA had implemented an adult literacy programme was in Malerkotla Tehsil of Sangrur District for 8 years in which over 4000 illiterate women above the age of 14 were taught Punjabi and arithmetic up to Class 2 by locally hired teachers.




1.  The objective of the projects is to empower poor women through skill development. It should, therefore, be ensured that at least 80% of the trainees are from poorer families such as:

a.        a. Those below poverty line

b.        b. SCs

c.        cHolders of blue cards (issued by food & supply department for subsidized supply of                wheat /atta and dal)

d.       d. Widows and divorced women and

e.       e. Those from families engaged in low income occupations like landless agricultural                    workers, unskilled factory labour, construction labour, brick kiln labour, domestic                    servants, street hawkers, rickshaw pullers etc. 



2. Publicity about the programme will be done though distribution of handbiils, announcements/ posters in religious institutions and through village sarpanches/ pradhans.

3.  Each batch will consist of 25 trainees. Efforts should be made to ensure that all 25 trainees are enrolled at the beginning of the session. In any case, no trainee should be enrolled after one month of the start as she will not be able to acquire the necessary skill to utilize the training. The NGO may, if necessary, enroll up to 28 trainees in the beginning so that if up to 3 trainees drop out before completion, 25 trainees would still be able to complete the training.

4.  No minimum education is prescribed (except for computer training, where it is Plus 2 ??). It should, however, be ensured that the trainees are able to acquire relevant skill, prepare their note books (in Punjabi or Hindi) and are likely to utilize the training for contributing to family income.

5.  A list of trainees will be maintained indicating their address, contact number and socio-economic background (as shown in Para1). This list should be kept up to date by deleting names of women who leave the training midway and adding those who join in their place. It should be ensured that the trainee has not derived benefit under any other similar scheme funded by Govt.

6.  A token amount of Rs. 150/- p.m. will be collected from the trainees as fee, against receipts to be issued by field NGO.


7.  Syllabi for various programmes are given as shown below. In case any additional items or modification in the syllabus  are considered necessary for improving the employability of the trainees, there is no objection to those being made in the syllabus. The changes made in the syllabus should be intimated to SOSVA. A monthly breakup of the syllabus to be covered should be sent to SOSVA within 15 days of the start of the project.

       a. Cutting & Tailoring                           Annx 1 

     b. Skin & Hair Beauty Care                 Annx 2

c. Computer Course                            Annx 3

d. Women In Home Nursing                Annx 4


8. The teacher selected to run the programme should be ITI trained. A non-ITI trained teacher with adequate skill and experience may only be appointed after obtaining prior approval from SOSVA if a suitable ITI trained instructor is not available.

9. If and when the regular teacher is granted leave of absence, a substitute teacher may be appointed and her honorarium for up to 10 days may be met out of provision for ‘salary of substitute teacher’ under ‘Contingencies’.


10.  The venue should have adequate accommodation and furniture for trainees and their equipment eg sewing machines, computers etc; should be well lighted and trainees should have access to suitable toilet facilities.

11.  A banner as per design shown in Annx 5 will be displayed prominently at/ outside the venue.

Equipment & Stores for Training

12.  The NGO will arrange for tools, machines, equipment and furniture as shown for each skill. 


13.  Provision has been made in the budget for purchase of raw material. It should be properly utilized for purchase of expendables.  

Conduct of Training

14.  Training will be conducted at the venue and during timings approved by SOSVA before start of the project. Any change should be conveyed immediately. Normally training should be for at least 4 hours a day for 6 days in a week. In case of power cuts getting imposed during that period or any other emergency, the timings may be changed but SOSVA should immediately be informed.

15. The NGO may allow holidays up to 10 days in a year. List of holidays should be sent to SOSVA well in advance. Any change in these should also be intimated to SOSVA in advance.  

16.  The prescribed syllabus will be sub-divided into weekly/ monthly modules which will be adhered to strictly.


17. All trainees must prepare their practical note books. The teacher should examine these notebooks daily and make necessary corrections.


18.  On completion of training, the students will be got tested preferably by the nearest ITI or Govt Polytechnic. A teacher who has imparted training should not be appointed as examiner for the same class.  Those qualifying will be given certificates and starter kits, where applicable.

Start-up Kits

19.  To enable trainees to put their newly acquired skills to productive use they will be given start up kits fo all skills except computer training at subsidized rates to be decided by SOSVA. These kits will be given at an appropriate function, to be organized within one month of completion of training, only to those trainees who get satisfactory grades in their tests.

Post Training Follow-Up

20. Since the objective of the scheme is empowerment of women through skill development, it should be ensured that at least 70% of the trainees should be able to contribute to family income either through employment, piece rate work or self employment, within 6 months of the completion of training. To achieve this objective, they should be helped, to get employment or piece rate work.  For this purpose, interaction with prospective employers may also be arranged either by taking trainees to their establishment or inviting them to meet the trainees.  Efforts may also be made to secure loans to the trainees who want to set up their own work, after completion of their training, under Mudra Scheme of the banks.

21.  Proper follow up should be done of trainees after completion of the training to find out whether they are able to obtain employment/ self employment and help them to secure it whenever necessary. To this end, a session may be hold with trainees of the previous batch after about 3 to 4 months of completion of training to get feedback about the utility of the training and any changes required to improve their chance for self employment or to get employment. The expenditure on this may be met out of provision made in the budget for follow up. A statement showing trainees who have received training in the previous batch and their follow up record should be kept in the format at Annex 6. Where the trainee is found to be not employed/ self employed, efforts made to secure employment and results should achieved be recorded below the statement.

Preservation of Records

22.  All project documents will be preserved for at least 3 years after completion of the project. Where the grant for implementation of the project for the same area is given for 2 or 3 years, the record for the entire period should be preserved for 3 years after the end of the last year during which the grant was received.

23.  These records include the following :-

  a. Pass book or bank statements.

  b. Cash book and ledger.

  c. All vouchers regarding expenditure incurred on the project out of grant.

  d. Audited UC including statement of income and expenditure and   audited balance sheet.

  e. Sanction letter, quarterly, half yearly and annual progress reports.

  f.  Guidelines and instructions issued for implementation of the project by SOSVA.

  g. List of women who received training with their addresses.

  h. Stock register showing receipts and issues of items purchased out of grant.

  i.  Record of distribution of start-up kits.

  j.  Result of tests.

  k. Record of post training follow-up.




  Separate Bank Account

 1.  A separate bank account should be opened as far as possible in which cheques/drafts received for the project should be credited and from which expenditure should be incurred.

Expenditure Within Budget Provisions


2. The expenditure on each head must, as far as possible, be kept within the amount indicated in the budget. Where it is not possible to do so, for reasons to be given at the time of submission of UCs, it may be exceeded by up to 10%. The total expenditure must, in no case, exceed the overall allocation. If at any stage it is found that the expenditure will exceed the allocation for any head by more than 10%, necessary proposal for increase, by diversion from some other head within the total allocation for the scheme, should be sent well in time for obtaining prior approval. Expenditure on any item in excess of 10% without such approval will have to be borne by the NGO even if total expenditure on the Project is within the sanctioned budget.

3.  All capital expenditure will be met by the NGO so that there is no problem when the center is subsequently closed.

4. Payment of honorarium to staff, and for all purchases Rs. 2000/ and more, should be made by cheque or direct credit to payee’s account.

Account Books

5. A separate cash book should be maintained in which expenditure incurred on the project should be entered as it is incurred. Vouchers such as receipts for salaries, cash memos for material purchases etc. should be serially numbered and kept in a separate file.

6. A ledger should also be maintained in which expenditure should be entered separately under each head for which allocation has been made in the budget such as honorarium, cost of raw material etc.


7. A stock register of the material purchased out of the grant should be maintained indicating date of purchase with Vr. No. and its issue to trainees. Articles made by the trainees should be retained during the training period so that these can be seen during monitoring visits but may be given to them free of charge after completion of training.

8. Account books should be made available to the Chairman, Member Directors or Programme Mangers when they visit the centre after informing about the visit. For this purpose accounts may be obtained from the Accountant, if necessary. Where accounts are maintained on the computer, print out of relevant entries in the cash book and the ledger should be made available.

Utilization Certificate

9. A Utilization Certificate duly audited by a Chartered Accountant along with receipt and payment statement in the prescribed format shall be furnished for the grant released as 1st instalment within 15 days of the expiry of the period specified in the letter sending  the installment and for the whole period of the grant within 15 days of expiry of that period. Interest received from bank and fees received from trainees should be included under receipt head. If the total expenditure on the project during the year is less than grant in aid received + bank interest + amount received as fee (for skill development courses), the unspent amount should be refunded by ‘payable at par’ cheque/ bank draft drawn in favour of SOSVA (N) Punjab.

10.  Provision has been made in the budget for payment of rent. Where the training is held in NGO’s own building or building obtained rent free, expenditure up to Rs. 3000/- @ Rs. 250/- pm may be incurred on maintenance etc. of the building.   

Annx 1  





1   Syllabus. (to be finalized)

2. Training Equipment and Furniture. The NGO will arrange, from its own resources, sewing machines equal to 50% of the trainee strength and one interlocking machine. The Centre should have one cutting table, an office table for the teacher and an iron press. Provision should be made for placing the sewing machines on low level stools.

2.  Raw Material. Provision has been made in the budget to purchase of raw material. It should be properly utilized for purchase of cloth and other material for training.

3. Sewing Machines on Successful Completion of Course. Sewing machines will be gifted to trainees who successfully complete the course and have not less than 80% attendance.



Annex 2






1.  Syllabus. (to be finalized)

2   Furniture, Tools and Equiment. The following will be provided by the NGO from its own resources:




3.  Consumables. Provision has been made in the budget for purchase of consumables.


Annex 3 



1.  Syllabus. (to be finalized)


2.  Selection of Trainees. Minimum educational qualifications for trainees should be Matric. It should be ensured, while selecting trainees, that they have the necessary aptitude and will be able to acquire the requisite skill for employability and are likely to utilize the training for contribution to  family income.


3.  Equipment & Furniture. The NGO will provide from its own resources:

a.     Individual or Server based computers equal to 50% of the trainee strength.

b.     Printer.

c.      Internet/ broadband connection.

d.     Software.

e.      CDs/pen drives.

f.   Computer furniture.


4. Teachers. A person appointed as Computer teacher should possess minimum qualification of a Graduate in Computer Science or BCA or BA or B.Sc. with computer science as a subject.


5. Conduct of Training.  The trainees shall be divided into 2 groups of 12 and 13 trainees. Trainees in each group will have exclusive use of one computer per head for 90 minutes while the middle one hour will be utilized for theory lectures.




Annex 4 


1.  Syllabus. (to be finalized)


2.  Selection of  Trainees…………………………………………………………………………..



3.  Equipment & Furniture. The NGO will provide from its own resources:






4. Teachers



5. Conduct of Training.  ……………………………………………………………………



Annex 5



(who Completed ( name of skill) _______________Training in Year 201.. – 201..  from _____ to _____)



Name of Trainee


Contact No.   

Employed/ Self Employed








Dt. on which info. collected

Whether collected on phone or by personal visit

Remarks (including reasons for not utilizing the training)
























































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